Housing Selection and Procedures

Housing Selection Procedures for Returning Students

Intent Process

In order to secure your participation in the Housing Selection process, returning students must first complete a Fall Housing Intent form for the upcoming year. On the intent form, you will see a variety of options, including an intent to study abroad in the fall, an intent to live off campus, an intent to graduate, an intent to live on campus, etc. The Housing Intent form can be found in Residence, the UNE Housing Portal.

If you submit a Housing Intent form indicating you plan to live on campus for the Fall semester, you will then be given access to the Housing Application in Residence.

Application Process

After submitting a Housing Intent form indicating your plan to live on campus, you’ll be given access to the Housing Application. This is a general application that must be completed each year in order to be eligible for housing. For returning students, Housing Applications are due in early April each year. 

After you submit your Housing Application you will be entered into the Housing Selection process and can then begin creating a Roommate Group.

Roommate Groups

You will be given a unique Roommate Code that can be found in Residence. When you’ve identified other students with whom you’d like to live, you can share your roommate code with those students in order to create a Roommate Group. Upperclass students are able to create Roommate Groups with students from any other class year. Each group must identify a Group Leader who will be tasked with selecting a space at the designated time on Housing Selection Day.

Selection Numbers and Days

Housing Selection times will be randomly assigned and generated by the Office of Housing and Residential/Commuter Life. Your selection time is determined by your class year and your class year is dependent on the number of credits completed at the end of the Fall semester. Each person in your Roommate Group will be granted their own Selection time, and the best time of all the members of the group is the time that your Group Leader will be able to login to select a space on Selection Day.

Housing Selection Times will be available in Residence at the beginning of April and will update automatically based on the best time of your Roommate Group.

On Housing Selection Day, the following should happen:

  1. Your Group Leader should login 10–15 minutes before your Selection Time.
  2. When your Selection Time arrives, your Group Leader will simply select a space from the listed available spaces.
  3. Have a backup plan. This is key in the event that you cannot select an assignment with the necessary number of available spaces.
  4. After a space has been selected for each member of your Roommate Group, you are done.

After Selection

Room Change Requests

It’s possible that you weren’t able to select your ideal space. If you are interested in a room change, you may submit a Room Change Request form. Room Change Requests will be accommodated in order of the date received and based on space availability. The Housing Office will review them throughout the summer and attempt to honor as many requests as possible.

In the event that we have any students on a waitlist, waitlisted students will be housed before any student who has submitted a Room Change Request.

Learn more about room change requests

Room changes are offered based on space availability and in order of the date of receipt of the Room Change Request. We are not able to offer room changes if the space is not available or if your roommate request is not mutual. 

You can complete a Room Change Request online during the room change period that begins two weeks after the start of an academic semester. We also offer room changes to returning students over the summer months until August 1.

Once you have submitted the Room Change Request, your Area Coordinator will arrange a meeting with you to discuss why you are seeking a room change. In the instance of a roommate conflict, the availability of space will not prevent the existing process, which includes — but is not limited to — roommate mediation by both the Resident Advisor and Area Coordinator.

If a room change offer is approved and available, we will contact you via the information you have provided on the Room Change Request. You have 24 hours to accept or decline a room change offer. If you decline the offer, you may request to remain on file, but understand that your Room Change Request will be returned to the back of the queue.

If you accept a room change, the following things will happen:

  • We will contact the new roommate to make sure that the space is clean and ready for you to move in. The new roommate has 48 hours to prepare the room. Our office will contact your Resident Advisor to complete your Room Condition Report.
  • You will need to tell your roommate(s) that you are moving and that they can potentially expect a new roommate.
  • Come to the Office of Housing and Residential/Commuter Life to complete your acceptance paperwork and obtain keys/access. You will have 48 hours to complete your move. You will be given a copy of your acceptance paperwork to keep for your records.
  • Our office will contact your Resident Advisor to complete your Room Condition Report. You have 48 hours to meet with your resident advisor to check out of your old room and check in to your new room.
  • Turn in your old key (if applicable) to the Office of Housing and Residential/Commuter Life in East Hall on the deadline date by 5 p.m.